SharePoint

Find any file without asking who saved it.

Most businesses already pay for SharePoint. Files still end up across email, Teams chats, desktops and an old server, and nobody is sure who can see what. We give every file one home, lay it out the way your team works, and show your staff how to use it.

Setup, migration and ongoing support, from the engineers who answer your calls.

Talk to an engineer Check your SharePoint 07 3114 2808

Off the old server
Sharing you can explain
Storage kept in check

Reviewed by Blake Bath, General Manager, on 31 October 2026.

Two colleagues in a brick-walled design studio reviewing printed floor plans at a timber table — **One home per file**Team files in SharePoint, drafts in OneDrive, nothing on desktops.

What changes

What's different once it's set up properly.

The same licence you already pay for, working the way it should.

Files have one home

No more five copies across email, Teams and desktops.

Team sites
OneDrive for drafts
Version history

SharePoint health check

Eight signs SharePoint is set up properly.

Tick what's true today. The gaps are where we'd start.

Tick what's true for your business today. If you're not sure, leave it unticked: that's usually the answer.

Every site has a named owner and a backupSomeone who approves access and content.
Sharing tightened from Microsoft's defaultsNo 'anyone' links for business files, guests named.
Files saved to SharePoint, not desktopsTeam files in team sites, drafts in OneDrive.
No old file server or SharePoint Server leftOr a dated plan to retire it.
Storage has headroomUsage checked against your tenant's limit.
Backed up outside MicrosoftA separate backup you can restore from.
People sync only what they needNot every library on every laptop.
Old Alerts replacedRules or Power Automate for notifications.

Where you stand

0of 8 signs in place

8 gaps to close.

Every site has a named owner and a backupSites without owners collect stale files and old access.
Sharing tightened from Microsoft's defaultsMicrosoft ships sharing at its most permissive setting.
Files saved to SharePoint, not desktopsA file on a desktop has no version history and leaves with the laptop.
No old file server or SharePoint Server leftSharePoint Server 2016 and 2019 lost support on 14 July 2026.
Storage has headroomOver the limit, SharePoint can go read-only for everyone.
Backed up outside MicrosoftVersion history and the recycle bin aren't a backup.
People sync only what they needMicrosoft recommends under 300,000 synced items per person.
Old Alerts replacedMicrosoft removed SharePoint Alerts from July 2026.

Book a SharePoint review

From our jobs

When the library is too big to sync.

An architecture practice we support kept multi-terabyte CAD and BIM project libraries in SharePoint, synced to every PC. When the tenant reached its storage limit, SharePoint went read-only and sync stalled across the office. A full resync of a library that size takes about a week per machine, so resetting wasn't the answer.

We kept the PCs awake and tuned sync so they could catch up. The longer-term plan is to take projects out of SharePoint one at a time, archive finished ones, and move live models into a platform built for BIM. SharePoint keeps the project records it's good at.

The lesson: decide what belongs in SharePoint before it fills up, not after.

The numbers

How much storage you actually have.

Item	Limit	What it means
Tenant storage	1 TB plus 10 GB per eligible licence	20 staff gives about 1.2 TB, shared by every site
Over the limit	Tenant can go read-only	Nobody can save until space is freed or bought
Recycle bins	Count towards storage	Deleted files still take space until emptied
Microsoft 365 Archive	Doesn't count towards active storage	Somewhere for finished projects
One file	250 GB	Large models fit, but don't sync well
Synced items per person	300,000 recommended	Sync what people need, not everything

How we actually do it

What a SharePoint project looks like.

Inventory firstEvery share, site, team, channel, owner and sharing setting written down.
Five real tasksWe watch how staff look for things, and design around that.
Agreed layoutSites, libraries and access signed off before anything moves.
Moved out of hoursFiles copied, checked and permissioned as they land.
Old server retiredRead-only for a period, then switched off.
Kept tidyOwners, sharing and storage checked as part of the plan.

When this is the wrong choice

When SharePoint isn't the answer.

Large live CAD or BIM modelsUse a platform built for them. Keep records in SharePoint.
Line-of-business dataAccounting, practice management and ERP data stays in its own system.
A tiny team with no shared filesOneDrive and a single shared library may be enough.

Mistakes we see

Five things that make SharePoint fail.

Copying the file server as isDeep folders and old permissions move across with the files.
Everyone syncs everythingSlow laptops and stuck sync, especially with large libraries.
Anyone links left onBusiness files shared with whoever has the link.
Nobody watching storageFound out when the tenant goes read-only.
Copilot turned on before a cleanupIt finds everything people can already open.

The deadline

Older SharePoint servers are out of support.

Microsoft ended support for SharePoint Server 2016 and 2019 on 14 July 2026. They no longer get security updates. If one is still running on site, it's time to move.

Microsoft also removed SharePoint Alerts from July 2026. Anything that relied on them needs Rules or a Power Automate flow instead.

How we take it on

Five steps, agreed before anything moves.

Step 1Review
What you have, who uses it and where it goes wrong.
Step 2Plan
A simple layout and access model, agreed with you.
Step 3Move
Out of hours, checked and permissioned.
Step 4Train
Short sessions per team.
Step 5Support
When access breaks or a file goes missing, we own it.

SharePoint sits in the middle. These sit around it.

Most clients use several of these together.

Get help your way

Six ways to reach us. Pick whichever suits you.

Helpdesk hours are Monday to Friday, 8am to 5pm AEST. On Advantage and above, emergencies get a response within 1 hour and outages within 2, with 24/7 best-effort escalation.

Questions

What people ask about SharePoint.

What is the difference between OneDrive and SharePoint?

OneDrive is for your own working files. SharePoint is for files that belong to a team or the business. Keeping that split means files stay with the business when someone leaves.

Can you move us off our old file server?

Yes. We review what's on it, agree where each part belongs, move it out of hours, check permissions as it lands and train your staff on the new way of working.

We already have SharePoint. Why does nobody use it?

Usually the layout doesn't match how the business works, permissions are confusing, or nobody was shown how. We fix the structure and train the team at the same time.

How much storage do we get?

Microsoft gives each business 1 TB plus 10 GB per eligible licence, shared across all sites. Recycle bins count towards it. Finished projects can go to Microsoft 365 Archive, which doesn't count against active storage.

Is SharePoint right for CAD and BIM files?

For drawings and documents, often yes. For multi-terabyte live models synced to every PC, usually not. Those are better in a platform built for them, with SharePoint holding the project records.

How is it priced?

Ongoing SharePoint support is part of our managed plans, from $150 per person a month ex GST. Moves and clean-ups are quoted as a fixed project after a review, based on our project rate of $195 an hour ex GST.

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