RemoteMeeting platforms compared
Webex, Zoom, Teams or Google Meet: pick the one you already pay for.
For most Australian businesses, the meeting platform is decided by the suite you already have. Microsoft 365 includes Teams, Google Workspace includes Meet. Zoom and Webex earn their place for specific jobs. Here are the Australian prices and limits for each, checked on 30 October 2026, and when we would add a second tool.
Prices from each vendor's Australian pricing page, per user per month.
- Prices in AUD
- Free plan limits
- Meeting size limits
Reviewed by Blake Bath, General Manager, on 30 October 2026.
Where each one fits
Four platforms, four different jobs.
All four run good video meetings. The difference is what comes with them and who they suit.
Microsoft Teams
Meetings, chat, channels and files in SharePoint, included in Microsoft 365 business plans. Teams Essentials on its own is A$6.00 a user a month ex GST. Teams Phone can replace a phone system.
- Included in Business Basic and up
- Files and chat in one place
- Teams Premium A$15.00 for advanced meetings
Zoom
The easiest join for outside guests, and strong webinars. Workplace Pro is A$21.66 and Business A$27.83 a user a month ex GST, billed annually.
- Pro: 30-hour meetings, 100 people
- Business: 300 people
- Free: 40 minutes
Webex
Cisco's platform, a natural fit where Cisco calling or devices are already in place. Starter is A$17.50 and Business A$24.50 a user a month, billed annually.
- Starter: 24-hour meetings, 150 people
- Business: 200 people
- Free: 40 minutes, 100 people
Google Meet
Part of Google Workspace, joined straight from Calendar. Business Starter is A$9.90 a user a month on the flexible plan, with email and storage included.
- Starter: 100 participants
- Standard: 150 with recording
- Plus: 500 with attendance tracking
Meeting platform cost check
What should your business use, and what will it cost?
Tell us what you use for email and how many people host outside meetings. The result gives our pick and the monthly cost of each option.
Australian list prices checked 30 October 2026, per user per month. Your result shows the monthly cost of each option for your business.
Our pick
Teams for everyone, plus Zoom Pro for the few people who host outside meetings.
| Option | A month |
|---|---|
| Teams, included in your Microsoft 365 plan | A$0.00 |
| Plus 2 Zoom Workplace Pro licences for client-facing hosts | A$43.32 |
- Paying for two meeting platforms for the same people is money wasted. Cancel the one nobody chose.
Australian prices
Prices and limits, checked 30 October 2026.
Per user per month from each vendor's Australian pricing page. Microsoft and Zoom show prices ex GST. Webex and Google's pages did not say whether GST is included.
| Plan | Price a month | Meeting length | People per meeting |
|---|---|---|---|
| Microsoft Teams Essentials | A$6.00 (annual) | Not shown | Not shown |
| Microsoft 365 Business Basic (Teams, email, files) | A$10.50 (annual) | Not shown | Not shown |
| Zoom Workplace Basic | Free | 40 minutes | 100 |
| Zoom Workplace Pro | A$21.66 (annual) | 30 hours | 100 |
| Zoom Workplace Business | A$27.83 (annual) | 30 hours | 300 |
| Webex Free | Free | 40 minutes | 100 |
| Webex Starter | A$17.50 (annual) | 24 hours | 150 |
| Webex Business | A$24.50 (annual) | Not shown | 200 |
| Google Workspace Business Starter | A$9.90 (flexible) | Not shown | 100 |
| Google Workspace Business Standard | A$19.80 (flexible) | Not shown | 150 |
Google says a one-year commitment saves 16% on its flexible prices. New Google customers may see a three-month discount. Always confirm at checkout.
Our view
One platform for your own people, and join theirs when invited.
Real Bytes runs on Microsoft 365, and our clients can log support requests with us inside Teams. So we are biased towards Teams for businesses already on Microsoft 365, and we say so. It is already paid for, and it keeps meetings, chat and files in one place.
The rule we give clients is simple: one platform for your own staff, and join whatever the other side sends. Nobody needs a Zoom licence to join a Zoom meeting, or a Webex licence to join a Webex one.
We only add a second paid platform when a few people genuinely host large external meetings or webinars. Then it is a handful of licences for those hosts, not one for everyone.
When Teams is the wrong choice
Three cases where we would not default to Teams.
- You run Google WorkspaceMeet is included and joined from Calendar. Adding Teams means a second set of accounts.
- You host webinars every weekA few Zoom licences, with a webinar add-on, can be worth it for the people who run them.
- You already run Cisco callingIf your phones and meeting rooms are Webex, staying on Webex can be simpler than mixing.
Mistakes we see
Five ways businesses overpay for meetings.
- Two paid platforms for everyonePick one for your own staff. Keep a few licences of the other for hosts who need them.
- Buying Zoom to talk to clients who use ZoomGuests join free from a browser. You only need a licence to host.
- Paid licences nobody remembersCheck card statements for meeting subscriptions bought by individual staff.
- Teams with no structureWithout agreed teams and channels, files scatter and people go back to email.
- Meeting rooms without the right gearA laptop on a table is not a meeting room. Certified room kits make every call easier.
How we standardise
From three platforms to one, in four steps.
- Step 1Find what you pay for
Licences in your tenant, plus subscriptions on staff cards.
- Step 2Decide the default
Usually the platform in the suite you already run.
- Step 3Set it up properly
Teams and channels, guest access, recordings and meeting policies.
- Step 4Cancel the rest
At renewal, with the few exceptions agreed and named.
Related guides
Meetings are one part of it. Calls and rooms are the rest.
Phones, meeting rooms and the internet connection all affect how good a call feels.
- Teams PhoneCalling in Teams instead of a phone system.
- Teams Rooms guideMeeting room gear done properly.
- Internet and hosted voiceThe connection your calls run on.
- Teams, groups and listsSetting Teams up so people use it.
- Microsoft 365 licensingWhich plans include Teams.
- Managed Microsoft 365Teams looked after for you.
Get help your way
Six ways to reach us. Pick whichever suits you.
Helpdesk hours are Monday to Friday, 8am to 5pm AEST. On Advantage and above, emergencies get a response within 1 hour and outages within 2, with 24/7 best-effort escalation.
- Call 07 3114 2808
An engineer answers Monday to Friday, 8am to 5pm AEST. After hours, weekends and public holidays, Chip, our AI agent, answers on the same number or on 07 3180 0965, logs it and escalates urgent incidents to the on-call engineer.
Call now - Email the helpdesk
Send it to helpdesk@realbytes.com.au and a ticket is logged straight away, with a reference number you can quote.
Email us - Client portal
Log and follow your tickets, see what we are working on and who has it.
Open the portal - Remote support
When an engineer asks to see your screen, start a secure session here. You start it, so nobody sees your screen until you do.
Start a session - Chat in Microsoft Teams
Clients can message Chip, our AI assistant, in Teams to log a request without leaving their desk.
How clients reach us - Service status
Check whether Microsoft 365 or another cloud service is down before you lose an hour troubleshooting.
See live status
Questions
What people ask about Zoom, Webex, Teams and Meet.
Is Webex, Zoom or Teams better for a small business?
If you already have Microsoft 365, Teams, because you already pay for it and it is where your files and chat live. If you run Google Workspace, Google Meet for the same reason. Zoom earns a place for businesses that host a lot of client meetings or webinars. Webex suits organisations already on Cisco calling or with specific compliance needs.
How much do Zoom, Webex and Teams cost in Australia?
Per user per month, as listed on 30 October 2026: Microsoft Teams Essentials A$6.00 ex GST (annual); Zoom Workplace Pro A$21.66 and Business A$27.83 ex GST (billed annually); Webex Starter A$17.50 and Business A$24.50 (billed annually); Google Workspace Business Starter A$9.90 on the flexible plan, with email and storage included.
What are the free plan limits?
Zoom's free plan allows 40-minute meetings for up to 100 participants. Webex Free allows meetings up to 40 minutes with up to 100 attendees. Paid plans lift the time limit to 30 hours on Zoom and 24 hours on Webex Starter.
How many people can join a meeting?
Zoom Workplace Pro allows 100 participants and Business 300. Webex Starter allows 150 and Business 200. Google Workspace allows 100 on Business Starter, 150 on Standard and 500 on Plus.
Can we use Teams with clients who use Zoom?
Yes. Guests can join each platform from a browser without a licence. When a client sends a Zoom or Webex invite, your staff join theirs; when you host, you send yours.
Does Teams replace our phone system?
It can, with Teams Phone at A$15.00 a user a month ex GST plus calling. Whether it should depends on how your calls are handled now. We cover the options on our Teams Phone and hosted voice pages.
Next step
Paying for more than one meeting platform?
Tell us what you use. An engineer will tell you what to keep, what to cancel and how to set the default up properly.
Keep reading
- Teams Phone Calling in Teams.
- Teams Rooms guide Meeting room gear.
- AI assistants compared Copilot in Teams against the rest.
- Microsoft 365 licensing Which plans include Teams.
Reviewed by Blake Bath, General Manager, on 30 October 2026. Prices and limits from each vendor's Australian pricing page, checked 30 October 2026. Teams, Zoom, Webex and Google Meet are trademarks of their owners. Microsoft, Compare Microsoft Teams business options (Australia); Microsoft, Teams Phone (Australia); Zoom, Zoom Workplace pricing (AUD); Webex, pricing (Australia); Google, Google Workspace pricing (Australia)